Centre Administrator / Receptionist job vacancy

MCR Property Group

Overview: Centre Administrator / Receptionist job vacancy in Birmingham recruiting now

Ref: 94ac132e-5282-4e52-9b90-d16aaf6c8ec7
Employer: MCR Property Group
Location: Birmingham, United Kingdom
Salary:
Employment Type: Permanent

Job Details:

MCR Property Group is a successful, young, dynamic group with a portfolio of assets across the UK. We are looking to recruit a Centre Administrator/Receptionist based at our Business Centre in the heart of Birmingham, City Centre.

As a Centre Administrator/Receptionist, you will be the face of the building and will provide a friendly, welcome, personable and professional service as well as undertaking a wide range of administration duties.

Previous customer service or reception experience as well as good computer literacy are essential to be successful in this role.

If you have an eye for detail, are well-organised/methodical, work well under pressure and have a positive attitude – our working environment will be what you are looking for!

Overview

The Centre Administrator acts as a prime support for the Business Centre Manager in ensuring the efficient running of the business centre. There is a great deal of contact with clients/potential clients including client service support, problem solving, general administration and reception duties.

Duties to include, but not limited to:

  • Control/monitor and use Access Systems (full training given)
  • Open and close building (full training given)
  • Control Key Access
  • Welcoming visitors and contractors to the building – controlling signing in
  • Ensure contractors have correct RAMS and issue Permits to work when necessary (full training given)
  • Respond to and take ownership of email requests and manage reception email account – escalate to manager if necessary
  • Respond and take ownership to all client/visitor requests – escalate to manager if necessary
  • Keep all client data up to date (Contact, Fire Marshall List, Telephone Directory) and other occupational documents
  • Keep internal directories up to date – MCR staff, clients, suppliers etc.
  • Own and add to Maintenance Log
  • Spot and report H&S concerns raising alarm when necessary
  • Assist with Weekly Fire Alarm testing and take lead in manager s absence
  • Assist with planned and unplanned evacuations and take lead in manager s absence
  • Sort all incoming post including forwarding post, returning unwanted post
  • Manage conference diary – booking meetings, viewings etc.
  • Prepare conference charges
  • Assist with procuring quotes
  • Assist with preparing Purchase Orders
  • Assist with debt collection
  • Receive deliveries, record on delivery log, notify clients
  • Prepare move-in documents for new clients
  • Building security/H&S building walk around – daily
  • Liaise/instruct with contract cleaners (within parameter of contract)
  • Attend and contribute to team meetings
  • Train any new/temporary staff when necessary
  • Ensure clean, tidy and welcome reception area
  • Virtual Office call handling

Essential

Receptionist or administration experience: 1 year minimum

A high standard of spoken and written English

Well-spoken and professional manner

Excellent, authoritative communicator, adaptable to audience

High level of competency with Word/Excel/Outlook

Positive, team player and strong interpersonal skills

Checkable work history (ref security & safety)

Ability to multi-task

Authoritative, will take ownership

Does not need micro managing

DesirableHeld similar position

First Aid training/willingness to gain qualification, Health & Safety Qualification, Industry Qualification

Experience of debt collecting

Willingness to be Emergency Key Holder

Part-time hours: 20 hours per week

Job types: Part-time, Permanent – must be flexible to work full time to cover holidays/sicknesses

Salary: £9.50 per hour

 

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