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How To Write A Thank You Note After Your Interview

By Lauren @BubbleJobs


No matter whether you’ve had a great interview, or one that could have gone a bit better, it’s always important to send the people who interviewed you a thank you note.

Not only is it polite, but sending a quick email keeps you on the hiring manager’s radar and might even give you the edge over another candidate who maybe didn’t send a note.

But where do you start when it comes to firing up your emails and sending over the thank you note? Well, these tips should give you a good idea!

1) Address The Interviewer Directly

The first and most vital rule of the thank you email is to make sure you address it to the person who interviewed you. You should already have their details or – if not – you can get them from the company’s HR team.

Make sure you send it to their personal email address, and if there was more than one person interviewing you, send a personalised email to each interviewer.

This personal touch shows that you’ve gone to the effort to get their email address and customise the note just for them.

2) Include Information Discussed At Interview

A thank you note should be kept quite short, but if there’s anything you wanted to follow-up on after the interview that was discussed, then now is the time to do it.

If there’s something you don’t think you explained particularly well, or a past project you wanted to show them more information about, then include these in your thank you email.

However, be aware that they are busy people, so keep whatever you want to explain or show them short and to-the-point.

3) Send It Quickly

When you’re putting together your thank you note, be conscious of how long you wait to send it – as sending it too soon can look a bit rushed, or sending it too late can make it look like an afterthought and that you’re not that interested in the role.

The absolute maximum time you should wait before sending a thank you note is around 24 hours, but really it should be sent a few hours after the interview if at all possible.

if you can’t send a thank you email within 24 hours, then make sure you apologise for the late message in your email, as this will come across as professional and is just common courtesy.

4) Keep It Short

As I said before, hiring managers are very busy people, and they don’t have the time to read through an essay email from someone they’ve just interviewed.

Try and keep your email down to a few short paragraphs, as this not only saves the hiring manager precious time, but also showcases your ability to get your point across succinctly and effectively – a good soft skill to have in any job.

Also, make sure you’re not bombarding the hiring manager with too much information. If you want to include extra details after the interview, then be selective and don’t just add things for the sake of it.

5) Be Polite

Finally, be polite and professional. Express your gratitude at being invited for the interview and thank them for taking their time to meet with you.

However, don’t go overboard with the gratitude, as being over-zealous can come across as a bit creepy!


So there we go, some tips on how to write that all-important thank you note after an interview. Do you agree with these tips or have any of your own?

Let me know in the comments below or on Twitter @BubbleJobs! 🙂

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